Braille Monitor                                                                  November 1985

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Convention Bulletin

The time has come to plan for the 1986 convention of the National Federation of the Blind. Louisville in 1985 was the biggest, most successful meeting we have ever had, and 1986 promises to be even better. Because of the numbers we are now attracting to our conventions, we have decided to adopt a different system for handling hotel reservations. Requests for reservations should not be sent to the hotels but to the National Office of the Federation, and cheeks for room deposits should be made payable to National Federation of the Blind. Recently we sent out details of the reservation system on a presidential release. We followed this by sending multiple copies of a reservation form to state and local leaders throughout the country. Additional copies of the form are available upon request from the National Office. Here is what is printed on the form:

National Federation of the Blind

1986 Convention Registration Form

June 27 - July 6, 1986

Name

Address

City/State/Zip

Telephone ( )

Arrival Date

Departure Date

Type of Room:

Single (1 Person in Room) Double (2 Persons 1 Bed)

Twin (2 Persons 2 Beds)

Triple (3 Persons in Room) Quad (4 Persons in Room)

List Roommates:

Name

Arrival Date

Departure Date

(See Reverse Side for Details)

Reservation System

1. All reservations must be made through the National Office. You may call 301-659-9314 or write: Convention Reservations, National Federation of the Blind, 1800 Johnson Street, Baltimore, Maryland 21230. Reservations may not be made directly with the hotel. If you try to make a reservation through the hotel directly and even if the hotel inadvertently accepts such a reservation and confirms it to you, it is not a valid reservation. Valid reservation confirmations will be made only by the National Office.

2. No reservation will be accepted without a thirty dollar per room deposit. One half of the deposit is nonrefundable. One half of the deposit is refundable if notice of cancellation is received in the National Office on or before Friday, June 13, 1986. Except in special circumstances and with prior approval from the National Office, deposits for rooms are nontransferable. In other words if you find that you cannot come to the convention at the last minute, you cannot give or sell your reservation and deposit to somebody else without prior approval from the National Office. It simply creates too much chaos and confusion.

3. Even though a deposit must be received before your reservation is accepted and finalized, you may (if you like) call on the phone to be sure that you are giving us all of the information we need and that everything is in order. If you adopt this procedure, you can follow up with the required deposit. It cannot be emphasized too strongly that no reservation will be accepted and finalized until all required information and the deposit are received in the National Office. As indicated, no reservation will be accepted without certain minimum required information. The required information is:

A) Name, address, telephone number

B) Arrival date

C) Departure date

D) Type of room requested: single, one person in a room; double, which means two people in one bed in a room; twin, which means two people in a room with each person having a separate bed; triple, three persons in the room; and quad, four persons in the room.

E) Names of roommates and arrival and departure dates for each.

4. A reservation will be assigned an acceptance number and be confirmed only when complete information and a deposit have been received. Assignment to the Hyatt and overflow hotels will be based on acceptance number.

5. Deposits will be credited to the person making the reservation unless a distribution among roommates is requested in writing when the deposit is sent.

6. Convention room rates are $23 single, $26 double and twin, $29 triple, and $32 quad--all plus tax. In order to get these special rates, you must register at the convention. There is no extra charge for children under 18 in the room with their parents.

We have 650 rooms at the Hyatt Regency, Kansas City, 180 rooms at the Phillips House, and the remaining several hundred rooms we need at the Americana. Our block of 650 rooms at the Hyatt Regency, Kansas City, consists of approximately 400 rooms, each containing one king size bed; and 250 rooms, each containing two double beds. We will assign rooms in the Hyatt on a first come first serve basis until all rooms in each category are filled. Then, we will assign rooms in the Phillips House and the Americana. This means that the first 400 requests for single rooms or double rooms will be assigned to the Hyatt. The first 250 requests for twin rooms will be assigned to the Hyatt. After that, rooms will be assigned in the Phillips House and the Americana. After we have filled the 400 rooms which have king beds, we will not be able to place people requesting a single room in one of the rooms at the Hyatt with two beds. If you want to increase your chances of being placed at the Hyatt, you might (assuming that this is practical for you) indicate your preference for a twin or double but your willingness to accept whichever is available. If (as has already been indicated by some) you prefer to be placed in one of the other two hotels instead of the Hyatt, we will try to honor your request.

All meetings will be held in the Hyatt Regency, Kansas City, but transportation from the other two hotels should not be a problem. Just as we did at the 1985 convention in Louisville, we will have buses constantly shuttling from hotel to hotel on a nonstop basis twenty-four hours each day. There will be enough buses that it should not take you longer than fifteen to twenty minutes to get from any one of the hotels to any of the others, day or night.

Convention rates at the hotels will be in effect from Wednesday, June 25, 1986, through Sunday, July 6, 1986. The Missouri and Kansas affiliates are cohosts for the convention. Dick Edlund and Gary Wunder, affiliate Presidents, say that Kansas City in 1986 will be the biggest and best convention we have ever had. Come and participate, and help make it come true.