by Tony Cobb
From the Editor: For a long time Tony Cobb was a fixture in our national convention hotel lobby, and his kindness, wisdom, and experience helped to make the convention better for all of us. Here is a reminder we try to run each year to prevent the heartache that comes from an overdrawn checking account when one is not familiar with the practices of major hotel chains. The words below come from the wisdom of those years of service, and it is with gratitude that we reprint them:
Here is some advice about paying for your hotel stay: every year at our national convention we have serious trouble with use of debit cards or cash payments at hotel check-in, and, having worked to solve these problems for years, I can tell you they can nearly ruin the convention week for those experiencing them. Planning to attend our national convention should therefore include thinking seriously about how to pay the hotel, and I cannot urge you strongly enough to avoid using cash or a debit card as your payment method. Doing so may seem convenient, but you should not do so. If you do not have a credit card of your own to use, prevail upon a close friend or family member to let you use one just for convention. Here’s why:
If you are paying in actual currency, most hotels will want enough cash up front at check-in to cover your room and tax charges for the entire stay, plus a one-time advance incidentals deposit to cover meals, telephone calls, internet service, and other things you may charge to your room. The unused portion of the incidentals deposit may be returned at check-out or by mail after departure. Understand, however, that, if your incidentals charges exceed the incidentals deposit credited, you are responsible for payment of the full balance at checkout. The total can end up being a very large sum indeed.
If you use a debit card, however, you are really at a potentially painful disadvantage. The hotel will put a hold on money in your bank account linked to the debit card to cover the estimated balance of your stay—that is, for the entire week’s room and tax charges plus a one-time incidentals deposit to cover meals, movies, and so on charged to your room. You should be aware that the hold can therefore be a considerable amount of money and that you will not have access to that amount for any other purchases or payments with your card. (Hotels sometimes also put authorizations on credit cards, by the way, but those are not often a problem unless they exceed your card’s credit limit.)
Holds can remain in effect for three to five days or even a week after you check out. If you have pre-authorized payments from your bank account, for example your monthly mortgage payment, or if you try to make a purchase with your debit card and it's refused, the hold from the hotel can cause you trouble or result in very large overdraft fees for payments you thought you had money in your account to cover. I have seen this hit some of our members in the form of hundreds of dollars in overdraft fees.
This means that, if you use a debit card, you would have to be certain you have a high enough balance in your checking account when you come to convention to cover any debit card holds. This is a perilous practice since charges may exceed your estimate by a considerable amount. (Some frequent travelers even open a separate checking account used only for debits like these.) Remember, a hold is going to be placed on your debit card regardless of how you end up paying the bill, and the hold is not necessarily released right away, even if you pay with a credit card or cash when you check out of the hotel.
Planning ahead in this area can ensure an untroubled week at convention, leaving you free to enjoy fully the world’s largest and most exciting meeting of the blind. Come enjoy this fine hotel—using a credit card, I hope.