Important Changes: 2016 Washington Seminar Logistics

Important Changes: 2016 Washington Seminar Logistics

Braille Monitor
November 2015

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Important Changes
2016 Washington Seminar Logistics
by Diane McGeorge
From the Editor: For many years now Diane McGeorge has been the coordinator who works with the hotel to see that we get room reservations and meeting rooms for our annual Washington Seminar. With renovations and staff changes that have occurred at the Holiday Inn Capital, Diane writes to inform readers of the Braille Monitor about how we will now handle making room reservations and other important matters. Here is what she has to say:
This message is to advise you that Washington Seminar will be held January 24-28, 2016, with the Great Gathering In taking place on Monday, January 25. Additionally, I wanted to inform you that I will no longer be managing reservations for this event. With the Holiday Inn Capitol’s progressive policy changes and renovations having been completed, it seemed like a natural progression that we turn the reservations over to the hotel. We no longer need to document special requests such as smoking or non-smoking rooms, or the need for refrigerators in rooms. We may no longer request rollaway beds since the rooms now have queen beds and can no longer accommodate rollaways.

The reservation process has become very standard, requiring check-in and check-out dates only, just as you experience with national conventions. This process will allow you to have full control of your reservations and any changes you need to make.

You can now reserve a room at the Holiday Inn Capitol (550 C Street, SW, Washington, DC 20024) for Washington Seminar for check-in beginning Saturday, January 23, 2016, check-out Friday, January 29, 2016. The rate is $184.00 per night. This rate does not include DC sales tax, currently 14.5 percent. You may begin booking reservations directly online at: <www.nfb.org/ws-hotel>. You may also make reservations by calling (877) 572-6951 and referencing booking code N9B. Credit card information is needed at time of reservation. Individual cancellation policy is that you must cancel seventy-two hours prior to date of arrival to avoid one night's room plus tax cancellation charge on the credit card provided. Please call (877) 572-6951 and reference your confirmation number. Pleaseobtain a cancellation number when cancelling a reservation. The firm deadline date to make a reservation is Monday, December 21, 2015. Reservation requests received after the deadline date will be subject to availability and the hotel’s prevailing rate.

If you wish to hold a special meeting during the Washington Seminar, please email Lisa Bonderson at <[email protected]> just as you have done in past years. She and I will work with the hotel on the assignment of those meeting rooms. To ensure that you get the space you need, please let us know about your meeting needs by December 10, 2015.

Lisa and I will always be available to help you with any problems you might experience with this new system of booking your hotel reservations, but we have worked closely with the hotel staff, and they are looking forward to working with each affiliate or group wishing to make reservations.

See you in Washington!

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